AI Tools for Project Management: Completing Tasks Faster

My favorite thing about AI tools for project management is the fact that no one needs to start from scratch.

Tools like ClickUp and Monday have been around a long time because they’re really good. Now, they can also call themselves AI Tools, because they’ve officially incorporated AI to make all of our lives much easier.

In today’s article I’m talking about PMing because I truly believe when you crack this code, your professional life improves. I started working in marketing nearly 20 years ago, and I’ve gotten this far thanks to two things:

1. Using analytics to drive creative strategy
2. Honing a robotic like focus on “the little things”

The thing is – I am NOT a robot. I was leaving money on the table until I learned the foundations of project management. About a decade ago I figured out how to marry marketing with operations (why doesn’t everyone do this?) and now we’re really cooking with gas.

Fast forward to today, and the entire role of project manager is changing.

Much of the PM tasks I need to do can be handled by AI project management tools. No, AI isn’t going to put Project Managers out of work, but I can assure you someone who knows how to use AI will put you out of work if you don’t learn it.

Let’s get into how AI is transforming the project management world so you can get tasks done even faster and even better.

AI Tools for Project Management are now capable of analyzing project data to prioritize tasks effectively. They consider deadlines, available resources, and the interconnectedness of tasks to suggest an optimal workflow – saving project managers from the headache of manual sorting.

The project manager will still need to keep a close eye on due dates. Most of these AI automations are tied to the due dates and the assignee. So long as those elements are up to date, the system can suggest what to work on first so your team can achieve more.

This also applies to scheduling. People take vacations and sick days and the domino effect that has on a timeline can be a nightmare to sort out. Not anymore.

If something doesn’t get done because John Doe was ill, the system offers suggestions to alter the timeline or move tasks to other doers.

We know variables shift; the less time a PM spends rescheduling, the more time they have to focus on critical aspects of the project.

SEE ALSO: The Best AI Tools to Create More Free Time

Efficient teamwork is at the heart of successful project management. Thanks to AI, collaboration has become real-time and borderless. Let me be clear: Email is out. Slack is out. A singular hub is IN.

Companies working within a project management tool enjoy up-to-date information and don’t miss messages.

All employees benefit from the ability to work without silos and stay informed on projects that affect the company as a whole.

Not only that, these AI tools for project management generate automatic updates and reports. You can (and should) tailor them to the interests of different stakeholders. Create a template once and turn your progress reports into a one-click effort. 

In my opinion, one of AI’s most exciting contributions to project management is its predictive capabilities. I love everything I’ve noted above, but this takes the cake.

Yes. You read that right.

This feature allows teams to address issues before they become time-consuming problems.

Remember, this isn’t magic. Its data. Therefore, it comes down to how we use it.

Errors are inevitable, but AI is significantly reducing these mishaps by automating routine checks and balances throughout your project lifecycle.

From ensuring no step is overlooked to maintaining high-quality standards, AI is absolutely enabling us to manage projects with an unprecedented level of precision.

I’ve tried them all and without a shadow of a doubt ClickUp is the G.O.A.T. Yes, Notion is fine and so is Airtable, Trello, Basecamp, Asana and all the rest. They’re fine! But ClickUp is GREAT.

Honorable Mention: Monday

Monday is known as the best PM tool out there with a 9.9 of 10 rating from Forbes, closely edging out ClickUp’s 9.7 rating. But they only just integrated Microsoft Azure AI this week. I’m giving them the honorable mention because I know with time they will be as powerful as ClickUp but if you’re looking for a true AI Project Management software, get yourself a ClickUp trial and thank me later.

Using technology to enhance our capabilities is nothing new. Don’t worry about AI taking your job, focus on learning the tools and adapting to the new normal.

It might be a bit of a learning curve but once you get the hang of it, you’ll be able to focus on what we do best and free up time to work on new things.

Ready to embrace AI for your project management needs? Get in touch with me at rachel@bellestrategies.com and let’s get your automations going. 

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Rachel Creveling

With nearly two decades in the industry, Belle Strategies Owner Rachel Creveling is a seasoned business consultant who crafts comprehensive frameworks that integrate operations, marketing, sales and HR to position her clients for optimal success. She excels at incorporating trending tech ethically and studied Strategies for Accountable AI at Wharton.