Productivity: The Best AI Tools

We can all agree time is the scarce. If AI can give me some extra minutes in the day, it’s definitely worth exploring. No matter your role in the workforce and at home, you’ll benefit from having a grasp on the best AI tools to create more free time.

Let’s explore how AI can be your assistant in more ways than one:

Automate Tasks and Scheduling with Reclaim

Automating repetitive tasks is AI’s forte. Integrate your calendar with a tool called Reclaim. This AI tool is great for personal or professional use and it’s specifically designed to improve the way you schedule and use your time.

All you have to do is input your current meetings, appointments and tasks (setup will take a little time but it is worth it in the long run). Once that’s complete, the platform will learn from your habits by scheduling certain tasks at certain times to make you more efficient.

A few of my favorite Reclaim.ai features are:

• How it enhances your weekly one-on-ones by rescheduling any recurring meetings if someone needs to cancel, finding the best time for everyone, and sending out the necessary notifications.
• You can manually input all your tasks, and Reclaim will automatically schedule them for you.
• Even better, you can integrate various task management apps and enable synchronization to streamline the entire process.
• As it organizes your upcoming days, it keeps an eye on deadlines, ensuring that crucial tasks are protected from unexpected meetings.

Not only does this tool help you get through longer texts faster, but it aids in comprehension as well. If you’re late for book club, you still need to understand the plot to engage in the discussion, right? For students and life long learners, improving comprehension is a must and this tool really helps with that specifically.

I can envision how this would be helpful for elementary school kids once they grasp reading fundamentals as well. Check out Readfast.ai here.

Anyone with a mobile phone has a built in AI assistant (Siri, Alexa, etc) but if you want a tool that really acts like a person to help with your scheduling, the best AI Virtual Assistant is Clara.

She acts like an actual person and handles the communication you expect to see from someone’s assistant when scheduling a meeting. You simply CC Clara on your meeting emails, and she takes over from there. For example, you might send the following email.

“Hello Clara,

Please find 30 minutes for me and Andrew to meet.

Thanks.”

In no time, Clara will reply to you and Andrew with something like:

“Hi Rachel,

Happy to help find a time for you and Andrew to meet. Does speaking at one or more of the following work for you:

• Monday (Mon 23) at 11am EST
• Monday (Mon 23) at 2pm EST
• Tuesday (Sep 24) starting between 9am and 10:30am EST
• Tuesday (Sep 24) starting between 1pm and 2:30pm EST

If these don’t work, feel free to suggest other times.

Best,

Clara”

As you and Andrew reply, simply keep Clara CC’d and she will continue to delineate the optimal time.

Worried she’ll get stuck? She won’t. What if Andrew never replies? She’ll send a reminder. Clara is the closest thing to a real person scheduler out there right now (July 2024) and for only $99/mo she’s worth the cost.

This adorable little NLP is a visual throwback to the 80’s but has the power of 2024 in it’s pocket. Even it’s output is on brand – for example, the first recipe it ever gave me was titled, “Cheesy Zucchini Delight”. What’s not to love?

Tell it what ingredients you have and it customizes a recipe in a nanosecond. While any NLP can help you create recipes with the right prompts, this one is specifically written as if it were an expert sous chef. How cool!

If you try it out, please let me know what recipes you try.

Even if your job or role at home doesn’t require regular writing, you still have to send emails and write thank you notes as part of life. There are countless tools to help with writing the basics – ChatGPT being the free and easy option for most.

For those who need to develop content consistently, try ClickUp brAIn to help generate blog outlines, ad copy, and even entire articles, aiding brainstorming sessions and speeding up the creation process. I recommend ClickUp over the countless other content creation AI tools because it also does just about everything else you might need from a project management standpoint. 10/10 recommend!

The age of AI is here, and it’s not just for tech giants – it’s accessible to anyone seeking to create more free time. If you have any questions about how to begin integrating AI into your everyday life and/or your business operations, I’m here to help. Reach out any time: rachel@bellestrategies.com or book a Complimentary Consultation.

Rachel Creveling

With nearly two decades in the industry, Belle Strategies Owner Rachel Creveling is a seasoned business consultant who crafts comprehensive frameworks that integrate operations, marketing, sales and HR to position her clients for optimal success. She excels at incorporating trending tech ethically and studied Strategies for Accountable AI at Wharton.